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Reform UK now the main opposition group on Birmingham City Council ◆22 councillors elected across Birmingham ◆Common Sense for Brummies — real change, real results ◆Join Reform UK today from just £25/year ◆Reform UK now the main opposition group on Birmingham City Council ◆22 councillors elected across Birmingham ◆Common Sense for Brummies — real change, real results ◆Join Reform UK today from just £25/year ◆

Privacy Policy

Last updated: 16 July 2026

1. Who we are

This website is operated by Reform UK Birmingham, the Birmingham group of Reform UK, a political party registered with the Electoral Commission. For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the controller of personal data collected through this website is [controller legal name], of [full postal address]. You can contact us about anything in this policy at [privacy contact email address].

2. The scope of this policy

This policy explains what personal data we collect through this website, why we collect it, the legal bases on which we process it, how long we keep it, who we share it with, and the rights the law gives you. It applies only to this website. Where we link to other services — including the national Reform UK joining and donation pages and our Facebook page — those services are operated separately and process your data under their own privacy policies, which we encourage you to read.

3. The personal data we collect

  • Contact form messages: when you use the form to contact one of our councillors, we collect your name, your email address, your message, and a record of which councillor you contacted.
  • Technical data: our hosting infrastructure keeps standard server logs, which include the IP address from which requests are made, for security and troubleshooting purposes.
  • Poll participation: where the site invites you to vote in a poll, your vote is recorded anonymously as a running total. A marker is stored in your own browser so that the site remembers you have voted; that marker never leaves your device and is not linked to you.

We do not use this website to build profiles of visitors, we do not run advertising or analytics trackers on it, and we do not sell personal data to anyone.

4. Petition signatures

When you sign one of our petitions, we collect your first name, last name, email address and postcode, together with the IP address you signed from and the date and time of your signature.

We use this information to:

  • record and count your support for the petition;
  • confirm your signature is genuine — we email you a confirmation link and only count signatures that are confirmed (“double opt-in”);
  • submit the petition to Birmingham City Council — your name and postcode may be included in the petition we hand or email to the Council so that it can consider and verify it;
  • prevent fraud and duplicate signatures — we record your IP address for this purpose.

Because a petition signature records a political opinion (a special category of data), we rely on your explicit consent (UK GDPR Articles 6(1)(a) and 9(2)(a)) to record and submit it; we record your IP address on the basis of our legitimate interest in the integrity of the petition.

We never publish your name, email address, postcode or IP address — the website only ever shows the general area a signature came from (for example, “someone in Erdington”). We do not sell your details or use them for unrelated marketing.

We keep unconfirmed signatures for up to 14 days and then delete them automatically. Confirmed signatures are kept for the life of the campaign and for a reasonable period after the petition has been submitted to the Council, after which they are deleted. You can withdraw your signature or ask us to erase your details at any time by contacting us.

Remembering your details on your device: to save you re-typing, when you sign a petition we store your name, email address and postcode in your browser (on your device only), so the next petition’s form is already filled in. This information stays on your device, is not sent to us for tracking, and you can remove it at any time by clearing your browser data.

5. Political opinions: a special category of data

Because we are a political party, the fact that you contact us — and anything you say in a message to a councillor — may reveal your political opinions. Data revealing political opinions is “special category” data under Article 9 of the UK GDPR, and the law rightly gives it extra protection. We rely on the following conditions to process it: Article 9(2)(d) UK GDPR, which permits a not-for-profit political body to process such data in the course of its legitimate activities in relation to its members, former members, and people in regular contact with it; and, where applicable, the “political activities” condition for democratic engagement in paragraph 22 of Schedule 1 to the Data Protection Act 2018. Where neither applies, we will ask for your explicit consent.

6. Why we process your data, and our lawful bases

  • To respond to your enquiry and pass it to the councillor you chose to contact — Article 6(1)(f) UK GDPR (our legitimate interest in responding to people who contact us), or Article 6(1)(a) (your consent, given by submitting the form).
  • To keep the website secure and diagnose faults — Article 6(1)(f) (our legitimate interest in running a safe, working website).
  • To comply with legal obligations that apply to political parties, including electoral law record-keeping — Article 6(1)(c).

Where we rely on legitimate interests we have considered, and will keep under review, the balance between those interests and your rights and freedoms.

7. Who we share your data with

Messages sent through the contact form are stored securely and made available to the councillor you contacted and to a small number of authorised administrators. We use third-party service providers — for example, website hosting — who act as our processors under written contracts and may only process data on our instructions. We do not otherwise disclose your personal data unless the law requires it (for example, to comply with a court order) or you ask us to.

8. How long we keep your data

We keep contact form messages for no longer than is necessary to deal with your enquiry and any follow-up, and in any event we review stored messages at least every [12] months and delete those no longer needed. Server logs are retained for short, rolling periods determined by our hosting provider. If you become a member of, or donor to, Reform UK, the national party is the controller of that relationship and its own retention policies apply.

9. Security

We take appropriate technical and organisational measures to protect personal data, including encrypted connections to this website (HTTPS), role-based access controls limiting who can see stored messages, and password-protected administrator accounts. No system is perfectly secure, and we will comply with our legal duties to notify the Information Commissioner’s Office and affected individuals of any personal data breach where the law requires it.

10. International transfers

Our aim is to store the personal data collected through this website in the United Kingdom. If any of our service providers process data outside the UK, we will ensure a lawful transfer mechanism is in place, such as an adequacy decision or the appropriate contractual safeguards required by Articles 44 to 49 UK GDPR.

11. Your rights

Subject to the conditions and exemptions in the UK GDPR and the Data Protection Act 2018, you have the right to:

  • access the personal data we hold about you (a “subject access request”);
  • have inaccurate data rectified and incomplete data completed;
  • have your data erased in certain circumstances;
  • restrict our processing in certain circumstances;
  • object to processing based on legitimate interests, and to any direct marketing;
  • receive the data you provided to us in a portable format, where processing is based on consent and carried out by automated means; and
  • withdraw consent at any time, where consent is the basis on which we process your data, without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, contact us at [privacy contact email address]. We will respond within one month, as the law requires, and we will not charge you unless the law permits it.

12. Complaints

If you are unhappy with how we have handled your personal data, we would welcome the chance to put it right — please contact us first. You also have the right to complain at any time to the Information Commissioner’s Office (ICO), the UK’s supervisory authority: ico.org.uk, or by telephone on 0303 123 1113.

13. Children

This website is not directed at children and we do not knowingly collect personal data from anyone under 13. If you believe a child has provided us with personal data, please contact us and we will delete it.

14. Changes to this policy

We will update this policy when our practices or the law change, and will show the date of the latest revision at the top of this page. Significant changes will be highlighted on the website.

Privacy Policy — Reform UK Birmingham